• E-9 Corporation

© 2017 E-9 Corporation

Job Title: Executive Assistant
Location: CWMD in Washington, DC
Clearance: Top Secret Required
DUTIES AND RESPONSIBILITIES
  • Serve as first-line point of contact for governmental and non- governmental individuals reaching out to agency senior leaders. Answer telephones, record messages, forward calls, and respond appropriately to inquiries.
  • Assist staff with follow-up phone calls on outstanding actions. Schedule, coordinate and provide support for meetings, events, interviews, appointments, and other similar activities.
  • Draft, edit, and facilitate timely responses to a variety of routine written inquiries as well as executive or other priority correspondence that requires immediate response. Track incoming and outgoing correspondence, alerting responsible parties of tasking and ensuring coordination within established deadlines, review and edit work products, prepare files for circulation, monitor progress, and maintain files (hard copy and electronic). Ensure correspondence and accompanying documents comply with DHS correspondence standards, policy, and procedures.
  • Resolve a range of administrative problems and inquiries; recommend efficiencies and best practices where practicable.
  • Work on special projects for CWMD Assistant Secretary, Principal Deputy Assistant Secretary, Chief of Staff, and Directorate Deputy Assistant Secretaries.
  • Facilitate the passage of security clearances, foreign visitor requests, and other unique processing requirements as needed for staff, government officials, and media representatives to the office, CWMD activity sites, or other locations. Prepare or assist with the preparation of scheduled and ad hoc statistical and narrative reports and PowerPoint presentations.
  • Perform responsibilities as travel preparer using www.Concur.com (or designated DHS system). Administer and prepare travel requests, authorizations, and vouchers, coordinate passport/visa requests, exception memorandum, research transportation schedules, lodging arrangements, and meeting locations, confirm reservations, create travel package and maintain detailed files for travelers. Collect, maintain, and provide data and resolve issues regarding obligation and liquidation of travel expenses.