• E-9 Corporation

© 2017 E-9 Corporation

Job Title: Contract Support Specialist

Location: Washington, DC

Clearance: This position requires a Secret security clearance.  The Specialist may begin work with an interim Secret level security clearance.

POSITION DESCRIPTION

 

The purpose of this Third Party Contract (TPC) is to provide one (1) Contract Support Specialist for INL/WHP.  The Specialist will be expected to perform various duties to run the scope of a full requirement for organizational and self-starter initiatives in handling duties that vary greatly throughout the scope of Contract Support, Office Management, Personnel Assistance and Logistics Security Awareness. 

The Specialist will be responsible for the contract budgeting activities, as well as contracting support work e.g. preparing documents, reviewing contractor efforts and resolving issues.   

 

DUTIES & RESPONSIBILITIES

 

  • Serve as the liaison between INL/EX/GAPP and INL/WHP, and participate weekly at the INL/WHP meetings.  In addition, provide briefings and trainings when requested.

  • Assist INL/WHP program officers and INL sections at Post with Statement of Works (SOW), Independent Government Cost Estimate (IGCE) and Market Research.

  • When required, assist Contracting Officer’s with soliciting request for quotes (RFQ) to procure a variety of required commodities and/or services.

  • Perform commonly used contracting methods and contract type related to pre-award, post-award and/or price/cost analysis functions to perform well-defined and precedent contract actions.

  • Analyze business practices and market conditions to evaluate bid responsiveness, contractor responsibility and contractor performance.

  • Work closely with all INL Contracting Officers (COs) to ensure that technical and support matters are coordinated between the Government and the Contractor, that contract provisions regarding contractor operations are enforced, and that the CO and Contractor are notified of deficiencies.

  • Perform market analysis to determine availability of the product or producers.  Monitor industry factors related to the commodity, such as strikes, shortages, and inflation.  Analyze market trends, distribution patterns, and technological advances. Assess the impact of socioeconomic considerations on the procurement actions.

  • Work with Office of Small & Disadvantaged Business Utilization (OSDBU) on determining set-aside requirements, acquisition strategies, and ensure that small business requirements set forth by legislative mandates are met.

  • Prepare and issue solicitations with appropriate FAR and State Department of State DOSAR clauses.

  • Aid in the development of solicitations by assisting with the determination of quantities to be included in a solicitation based on economic order quantities, market conditions, delivery requirements, production capabilities, required specifications, and pre-award samples.  Support the INL CO with establishing specific contract language and clauses, selecting the appropriate type of contract, coordinating with socio-economic specialists relative to INL programs, setting minimum or maximum order limitations, choosing the transportation and delivery types, and selecting the appropriate publication and distribution of solicitations.  When not working directly with the INL CO, final determination and findings are forwarded to the INL CO for review, approval/action.

  • Develop new sources, based upon projected needs of INL and industry analysis.  Support the resolution of specification problems, which limit competition among users, aid in modifying contractual clauses, which discourage potential bidders from participating, work with INL CO to identify the most advantageous time to solicit bids.  Under the direction of the INL CO, coordinate with industry associations and the Small Business Administration in efforts to expand competition.

  • Assist in the evaluation of bids or offers submitted, determine responsiveness to the solicitation, evaluate bidder's capacity to perform and comply with contract clauses and specifications, coordinate with program specialists on bid samples, and evaluate mistakes in bids. Final determination and findings are forwarded to the INL CO for review and approval/action.

  • Recommend award for review and action by the INL CO. ‚Äč

  • After contract award, scan contract file, update documents to INL’s SharePoint Contract Management Portal, and update the Bureau’s SharePoint Contract Management Portal that contains a Contract Library, Standard Operating Procedures, Templates, Legal Opinion, Training Material, and Helpful Links.

  • Submit Federal Procurement Database System (FPDS) actions within three days after award for contracts completed within the assigned GAPP team.

  • Maintain detailed contract and invoice files per the direction of the DOS Acquisition Quality Assurance Plan.

  • Set up and maintain logs and library systems showing the status of actions and correspondence; ensure files and correspondence include all required documents and signatures.

 

MINIMUM QUALIFICATIONS

 

  • U.S. Citizenship

  • A bachelor’s degree in any field from an accredited college or university

  • At least two (2) years’ experience on related contractual matters

  • Demonstrated ability to communicate effectively, both orally and in writing, with superiors, colleagues and foreign government officials

  • Demonstrated ability to work independently on contract projects

  • Demonstrated ability to work effectively in a fast-paced and team-oriented environment

  • Excellent interpersonal skills and record of accomplishment of working collaboratively at all levels in a workplace environment with strong customer service skills and detailed oriented

  • Demonstrated knowledge of contracting procedures, types, and methods, including formal advertising, negotiation, fixed-price, cost contracting, and use of special provisions and incentives to enable the buyer to plan and carry out contracting assignments

      Proficient in Microsoft office