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Job Title: INL Contract Support Specialist

Location: Washington, DC

Clearance Level: Secret

Hours: Hours for the position will be the core hours of the Department of State: 8:15 am to 5:00 pm

POSITION DESCRIPTION

The Department of State Bureau of International Narcotics and Law Enforcement Affairs’ (INL) mission is to minimize the impact of international crime and illegal drugs on the United States and its Citizens through global cooperation.  INL’s Western Hemisphere Programs (INL/WHP) develops narcotics control and anticrime policy initiatives for narcotics producing and transit countries in Latin America, Caribbean, Central America, Mexico and Canada.

 

The Office provides overall program and policy direction for INL bilateral narcotics and anticrime assistance programs at overseas posts develops and revises drug and crime strategies and coordinates their development with other U.S. agencies.  In addition, INL/WHP has responsibility for coordinating policy and programs with other USG departments and agencies involved in international narcotics control and crime activities, particularly with the Office of National Drug Control Policy (ONDCP), the Departments of Defense, Justice, Homeland Security, Treasury, and the Agency for International Development.

The Contract Support Specialist shall maintain open, timely, and effective communications with the Contracts Team Lead, resulting in a relationship that proactively addresses potential problems with flexible, workable solutions.

 

DUTIES AND RESPONSIBILITIES

  • Serve as the liaison between INL/RM/GAPP and INL/WHP, and participate weekly at the INL/WHP meetings.In addition, provide briefings and trainings when requested.

  • Assist INL/WHP program officers and INL sections at Post with Statement of Works (SOW), Independent Government Cost Estimate (IGCE) and Market Research.

  • When required, assist Contracting Officer’s with soliciting request for quotes (RFQ) to procure a variety of required commodities and/or services.

  • Perform commonly used contracting methods and contract type related to pre-award, post-award and/or price/cost analysis functions to perform well-defined and precedent contract actions.

  • Analyze business practices and market conditions to evaluate bid responsiveness, contractor responsibility and contractor performance.

  • Work closely with all INL Contracting Officers to ensure that technical and support matters are coordinated between the Government and the Contractor, that contract provisions regarding contractor operations are enforced, and that the Contracting Officer and Contractor are notified of deficiencies.

  • Perform market analysis to determine availability of the product or producers.Monitor industry factors related to the commodity, such as strikes, shortages, and inflation.Analyze market trends, distribution patterns, and technological advances. Assess the impact of socioeconomic considerations on the procurement actions.

  • Work with Office of Small & Disadvantaged Business Utilization (OSDBU) on determining set-aside requirements, acquisition strategies, and ensure that small business requirements set forth by legislative mandates are met.

  • Prepare and issue solicitations with appropriate FAR and State Department of State DOSAR clauses.

  • Aid in the development of solicitations by assisting with the determination of quantities to be included in a solicitation based on economic order quantities, market conditions, delivery requirements, production capabilities, required specifications, and pre-award samples.Support the INL CO with establishing specific contract language and clauses, selecting the appropriate type of contract, coordinating with socio-economic specialists relative to INL programs, setting minimum or maximum order limitations, choosing the transportation and delivery types, and selecting the appropriate publication and distribution of solicitations.When not working directly with the INL/CO, final determination and findings are forwarded to the INL CO for review, approval/action.

  • Develop new sources, based upon projected needs of INL and industry analysis.Support the resolution of specification problems, which limit competition among users, aid in modifying contractual clauses, which discourage potential bidders from participating, work with INL CO to identify the most advantageous time to solicit bids.Under the direction of the INL/ CO, coordinate with industry associations and the Small Business Administration in efforts to expand competition.

  • Assist in the evaluation of bids or offers submitted, determine responsiveness to the solicitation, evaluate bidder's capacity to perform and comply with contract clauses and specifications, coordinate with program specialists on bid samples, and evaluate mistakes in bids. Final determination and findings are forwarded to the INL CO for review and approval/action.

  • Recommend award for review and action by the INL CO.

  • After contract award, scan contract file, update documents to INL’s SharePoint Contract Management Portal, and update the Bureau’s SharePoint Contract Management Portal that contains a Contract Library, Standard Operating Procedures, Templates, Legal Opinion, Training Material, and Helpful Links.

  • Submit Federal Procurement Database System (FPDS) actions within three days after award for contracts completed within the assigned GAPP team.

  • Maintain detailed contract and invoice files per the direction of the DOS Acquisition Quality Assurance Plan.

  • Set up and maintain logs and library systems showing the status of actions and correspondence; ensure files and correspondence include all required documents and signatures.

 

MINIMUM QUALIFICATIONS

  • U.S. Citizenship.

  • A bachelor’s degree in any field from an accredited college or university.

  • Demonstrated ability to communicate effectively, both orally and in writing, with superiors, colleagues and foreign government officials.

  • Demonstrated ability to work independently on contract projects.

  • Demonstrated ability to work effectively in a fast-paced and team-oriented environment.

  • Excellent interpersonal skills and record of accomplishment of working collaboratively at all levels in a workplace environment with strong customer service skills and detailed oriented.

  • Demonstrated knowledge of contracting procedures, types, and methods, including formal advertising, negotiation, fixed-price, cost contracting, and use of special provisions and incentives to enable the buyer to plan and carry out contracting assignments.

  • Proficient in Microsoft office.

 

CLEARANCE REQUIREMENT

The ability to obtain a Secret security clearance is required for this position.  Contractor may begin work with an interim Secret level security clearance.

 

POSITION LOCATION & HOURS

The physical work location is located at INL/RM/GAPP office located at State Annex -1, Columbia Plaza, 2401 E St. NW, Washington, DC.  Hours for the position will be the core hours of the Department of State: 8:15 am to 5:00 pm.

 

GOVERNMENT FURNISHED EQUIPMENT

The contractor shall be furnished with office space, a computer, office telephone, and other supplies with which to complete all job requirements.  This property will be owned and maintained by the Department.

 

OVERTIME

Overtime hours should be anticipated on an occasional basis, however overtime cannot be used without prior approval of the INL Contracting Officer.

 

TRAVEL

Travel is anticipated for this position.  The contractor will be expected to travel to locations throughout Central America.

 

Overseas travel is anticipated for this position.  Individual TDY SOWs will be issued to the Vendor as travel becomes required.  The INL CO must authorize all travel prior to the commencement thereof.

 

TRAINING

Training may be considered through this contract, subject to INL Contracting Officer approval.

 

EVALUATION CRITERIA

  1. Demonstrated ability to communicate effectively, both orally and in writing, in a timely and concise manner, and to interact effectively with others at all levels, in order to prepare, analyze, explain and defend determinations and requirements with respect to conformance to applicable laws, policies and other regulatory guidelines, and advise program officials.(25 points)

 

  1. Past Performance of applicant’s ability to perform duties assigned related to the position.The Government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources.(25 points)

 

  1. Knowledge of contracting procedures, types, and methods, including formal advertising, negotiation, fixed-price, cost contracting, and use of special provisions and incentives to enable the buyer to plan and carry out contracting assignments.(25 points)

 

  1. Demonstrated knowledge of the Department of State Standardized Regulations (DSSR) and Federal Regulations, federal government rules, policies and regulations (25 points)

Submit your resume to jobs@e-9corporation.com.